4 Questions to Determine Whether Your Office Needs a Renovation ASAP
19 Jan 2021
Countless studies have shown that workplace design plays an essential role in employee productivity and motivation. With most people spending a third of their lives in the office, it is not difficult to understand why employees would prefer a workplace where they feel comfortable and at ease to do their work efficiently. Moreover, the current pandemic has also imposed restrictions on the office layout that companies need to adhere to – such as maintaining safe distancing between employees. As such, businesses have to create an office environment that is conducive to both employee performance and safety.
With so many considerations to take note of, businesses may be wondering if they should undergo an office renovation. To make the process easier, here are 4 questions business owners should ask themselves to decide whether their offices need renovating as soon as possible.
1. Does the current office layout reflect the company’s identity?
The mission, vision, and values of an organisation are intangible attributes that can be conveyed through the design and layout of the office. Therefore, business owners should ask themselves if their office is representative of their identity and culture – not only to staff but also to their customers. In particular, office renovation is even more important for businesses that have rebranded themselves, such that their workplace also reflects the change in values.
How the company identity is translated into the office layout will also differ across companies. Some prefer to have a strong brand statement translated into design, while others prefer a more subtle approach to infuse brand identity into their office space. Generally speaking, brand elements are often accentuated at the front of the house, while the back of the house tends to be more subdued.
2. Does the current office layout meet current needs?
In times of rapid change, businesses would also have to evolve to effectively meet the ever-changing demands of the workplace. Be it an increase in manpower or requiring new office equipment, a business’ physical workplace should adapt to serve those needs. That way, employee productivity can be optimised at all times. One way to determine these needs is to assess employee satisfaction with regard to the current office layout. If their needs are not sufficiently met, their motivation may be negatively impacted, and they may not be in the best mindset to perform productively. Moreover, a carefully planned office layout can even encourage creativity and innovation.
Digital tools can also be seamlessly integrated into the office layout to save energy, optimise space as well as improve employee wellbeing. A smart meeting room booking system would allow employees to easily schedule meetings, while smart sensors can be used to monitor whether the space is being utilised effectively in the office.
The composition of a company’s headcount will also influence the preferred work settings of employees. For example, process-driven tasks such as in finance may require having more focus areas, while collaboration and knowledge-driven jobs such as in sales and marketing may prefer having more informal meeting spaces.
3. Is the business attracting and retaining the top talent?
Famous American actor, Will Rogers, once said, “You never get a second chance to make a first impression.” While this phrase typically refers to meeting new people, the same holds true for an office’s interior design. When prospective employees visit an organisation’s office for the first time, its design is just as important as the company culture. Prospective employees want to be sure that the right office facilities are available so that they can carry out their work efficiently.
Keeping the office space appealing especially to millennials is extremely important. Comprising 25% of the total workforce population in the Asia Pacific, their preferences and needs must be addressed. A survey done by CBRE found that millennials consider the overall workplace experience as a determining factor in accepting a place of employment.
If businesses want to ensure a low turnover rate, they need to continuously provide resources that support both corporate and employee growth. As such, companies wishing to attract and retain the best talent in their industries should ensure that their office design remains attractive and relevant.
4. Is the office safe for employees?
It goes without saying that the office should not present any health or safety risks for employees. Thus, businesses should carry out frequent checks to ensure that their office space meets health and safety regulations – such as ample air ventilation, minimal fire hazards, ergonomic furniture, etc. With the ongoing pandemic, business owners are prioritising employee health and safety in a post-COVID office environment. The safe distancing of 1.5 metres between work points has to be maintained, and digital tools such as contactless entry systems and voice-command technology can be used. Companies need to ensure that they make the transition back to the office a seamless experience, where employees feel both safe and comfortable. If companies are unable to do so, it may be time for a renovation.
Creating A Conducive Work Environment
An office is more than a building and a collection of furniture – it is also an expression of a business’ corporate identity and culture. Even though renovations can be costly, its return on investments (ROI) has the potential to be enormous, especially in terms of employee productivity that directly impacts business output and growth. That is why consulting a reliable office renovation contractor is essential in helping businesses create a quality workspace so that they can reap the benefits of a conducive work environment.
Whether you are based in Singapore or Southeast Asia, achieve your business goals through your workplace design with ID21! Contact us today to find out how.