Workplace Transformation: The Importance of an Efficient Design

Workplace Transformation: The Importance of an Efficient Design




16 Aug 2021

As the ongoing pandemic continues to be a catalyst of a radical shift in workplace habits, new ways of working have been brought about that we have never considered possible before. Beyond the implementation of technology, different working styles have come into prominence as employees increasingly prefer a hybrid mix of remote and office-based working. A poll conducted by global recruitment and HR firm Adecco has revealed that 75% of workers want to continue working flexibly. As such, hybrid working may potentially continue being the new norm as we gradually head towards living with an endemic virus. When it comes to adapting to these new working practices, workplace transformation is key to ensuring efficiency and growth. This includes the need for a change in workplace strategies and office design

Workplace transformation can be defined as the rethinking of a workspace to accommodate and support different kinds of work, employees and technologies. It also presents an opportunity for businesses to evolve, remain relevant and explore more dynamic models of work for greater business performance. Effective workplace transformation can be tricky to achieve; therefore, this blog article aims to guide organisations through their workplace transformation journey and showcase the benefits that can be reaped. 

Important Principles of Workplace Transformation

While workplace transformation and office interior designs can be highly individualised to the type of business and their needs, here are some common principles that can be adhered to, to help ensure that workplace designs are efficient and beneficial to employees:

Integrating Technology in the Workplace

Technology in Workplace Transformation

Workplace transformation is highly influenced by digital transformation since both revolve around profoundly changing the way we work. As technology continues to advance offering us greater ease of use and convenience, many workplaces will integrate technology into their business operations and rely on it to flourish. As a result, the commercial interior design should reflect this adoption of technology and ensure greater access to digital tools for employees to work effectively and efficiently. This is especially integral for companies leveraging hybrid working models where employees work from home and in the office.

Spaces where seamless collaboration can occur between these employees from different locations is key. Wi-Fi, video conferencing capabilities, charging stations and power sources are essential tools that must be integrated into the design. Moreover, space planning must be designed to respond to individual users, space such as modular furniture that can be easily reconfigured to support workplace mobility.   

Supporting Different Modes of Work

YTL Workplace Design

While collaboration in the workplace is an important element of employee productivity and ultimately, organisational success, productivity also requires occasional moments of respite to focus and work independently. With this in mind, workplace transformation projects should consider the need for both shared and individual spaces for different employees and departments. An example lies in our office design for YTL PowerSeraya, where a central breakout hub has been designed for employees to gather for townhalls, work at the hotdesking tables, collaborate using the enclosed meeting rooms, or take a private phone call in the soundproof pod. 

Beyond a place of work, more employees are considering their workplace as a setting for enhancing social cohesion with their colleagues and inspiring conviviality at work.

“Socialising with your coworkers is essential for your career. Employees who have positive workplace relationships are happier at work (in fact, good workplace relationships are one of the most important sources of workplace happiness) and we know that people who are happy at work are more productive, more creative and more successful overall.”

Alexander Kjerulf, an international author and speaker on happiness at work.

Therefore, having recreational areas and well-designed pantries that encourage serendipitous interactions are key features that can be considered when it comes to workplace design.

An Activity-based Workspace

Workplace transformation needs to reflect the ever-evolving nature of work. Workplace design should no longer be static and formulaic, but dynamic and flexible instead. An Activity-Based workspace (ABW) encapsulates the culture and ethos of the organisation and recognises that people perform different activities in their day-to-day work. It strives to create a variety of working settings supported by the right technology and culture for these individuals to carry out their work effectively. With strong emphasis on the development of a culture of connection, inspiration, accountability and trust, employees are empowered to perform at their best. Our design for Prudential Assurance Singapore features a fluid and seamless office design that connects different spaces, catering to different needs. 

As both the pandemic and the rate of digital transformation continue to shape our landscape and how we work, more time must be dedicated to the interior design for commercial spaces for the benefit of employees and ultimately the entire organisation. At ID21, our expertise and experience allow us to be the ideal partner when it comes to commercial office design. Begin your workplace transformation journey with us today.